Greetings All,
Note :Click on the image to enlarge
1. Agree on specific deadlines!
2. Put it in writing!
3. Identify the purpose!
4. Be efficient and to be effective!
5. Keep others informed
6. Get help early!
7. The worst case scenario: you cannot meet the deadline!
Inform all those
involved as soon as it becomes apparent that you cannot meet the deadline. Once
the cat it out of the bag, and you will miss the deadline, you must inform in a
timely manner and present alternatives: this will not necessarily always result
in a schedule delay. You can always propose to reduce the deliverable scope to
those involved and meet the deadline that
way. The key is to inform early in the process and to give those involved the option
to decide about the alternatives. This way you can at least prevent the
situation from getting worse.
Regards,
CBS
Note :Click on the image to enlarge
1. Agree on specific deadlines!
Never agree to an impossible
deadline to please someone. Otherwise, over the long haul this will do more
harm than good: You will not only lose your supervisor trust, but you will also
be stuck with a assignment that will bring nothing but irritation and problems,
right from start.
2. Put it in writing!
Always
record your commitments and deadlines in writing. It will help to counteract
your forgetfulness. Enter deadlines into your planner (Daily plan, Audit
program). Also record small, apparently insignificant commitments in writing.
For instance, if you have scheduled an appointment with an auditee, send out an
e-mail or an invitation via Outlook. This ensures that both parties clearly
know when the meeting was supposed to take place.
3. Identify the purpose!
When
you agree to a deadline, describe in detail what is to accomplished, completed
by this deadline. The expectations on both sides need to be crystal clear,
otherwise this can result in unpleasant misunderstandings down the road. If you have to work on multiple tasks, you need to
prioritize. But that is only possible if you know what the purpose of the work
is, what is most important for the company.
4. Be efficient and to be effective!
It is crucial to distinguish between effectiveness and
efficiency. If you are effective you are doing the right things. If you are
efficient you are doing the things right. In other words, effectiveness is the
goal and efficiency addresses the way! Effectiveness asks the “what” and
efficiency asks the ‘how’.
5. Keep others informed
Tell
your co-worker and supervisor about your commitments and also the deadlines for
the milestones. This will help you to define goals. It serves as an additional
motivating element and will help you to stick with the milestone deadlines.
6. Get help early!
When
things get sticky you should consider: what activities do I have to take care
of myself, what can I delegate or outsource? Who can help me right now:
co-workers, supervisor,
manager? By the way: When things get tight, avoid multi-tasking. This will only waste
more time. Always start with the unpleasant tasks first.
7. The worst case scenario: you cannot meet the deadline!
Inform all those
involved as soon as it becomes apparent that you cannot meet the deadline. Once
the cat it out of the bag, and you will miss the deadline, you must inform in a
timely manner and present alternatives: this will not necessarily always result
in a schedule delay. You can always propose to reduce the deliverable scope to
those involved and meet the deadline that
way. The key is to inform early in the process and to give those involved the option
to decide about the alternatives. This way you can at least prevent the
situation from getting worse.Regards,
CBS
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